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At Hawkmoth property we work hard to guarantee our Landlords the maximum return on their investment. We work closely to produce the best contract that not only suits their individual needs, but is also the most cost effective. We take care of everything, saving our Landlords time and stress. In addition to managing the day-to-day maintenance we will also inspect and comprehensively record the condition of your property; this will be undertaken at 3 months after the tenancy start DATE and at six-monthly intervals thereafter. We have an abundance of approved local contractors to suit every eventuality. All of the contractors who work with us have been carefully vetted, they understand the importance of reliability, rapid response and value for MONEY. We will also manage any unavoidable DEPOSIT disputes.

Find tenant only service 8% plus VAT

Market Appraisal – Assess your property, advice on potential rental value, suggest areas of improvement to maximise income, agree marketing strategy.

Provide guidance on compliance with statutory provisions and lettings consents.

Arrange EPC if necessary (funds must be provided).

Produce high quality, bespoke marketing brochure, designed to suit your property.

Advertise and promote your property, using recognised marketing methods, and our extensive database of qualified applicants

Qualify prospective tenants & carry out accompanied viewings.

Negotiate offers and employ thorough, independent reference checks on prospective tenants.
Prepare tenancy agreement.

Arrange inventory & check in appointments.

Provide tenant with method of payment.

Receive security deposit and register deposit as required.

Receive and remit initial months’ rent.

Rent collection service 10% plus VAT. Find tenant only plus:-

Notify council of changes in residency.

Collect rent throughout tenancy & enforce payments.

Produce monthly/quarterly and final transparent statements.

Chase late or non-payment of rent. Refer to collections agency if required.

Landlord’s advice line.

Negotiate renewal/extension of tenancy at the end of the fixed term.

Issue section 21 notice to bring tenancy to an end, if applicable.

Recommend review of rent level receivable taking into account present open market rents in the locality.

Direct tenant to make payment change as appropriate.

Prepare renewal tenancy agreement at the end of the tenancy.

Arrange check out, agree date and time for tenant to ‘check out’, instruct inventory provider to attend.

Fully management service 12.5% plus VAT Rent collection plus:-

Periodic inspections, inspect &amp record condition of property.

Hold keys throughout the tenancy term.

Arrange and oversee routine and non-routine maintenance and repairs, liaise with tenants/approved contractors.

Ensure work has been carried out in accordance with the specification of any works.

Retain any warranty or guarantee as result of any works.

Arrange payment of contractor invoices.

Advise on legislative changes and arrange necessary works.

At the end of the tenancy negotiate disbursement of security deposit &amp manage any unavoidable disputes.

Return deposit as agreed with landlord and tenant to relevant parties. If applicable, remit any disputed amount to TDS for final adjudication.

Unprotect security deposit.

Instruct contractors; obtain quotes; organise repairs/replacement/cost of any broken or missing items

SERVICE PRICE +VAT @ 20% TOTAL
Emergency Call Out Charge £75.00 £15.00 £90.00
Legionella Risk Assessment £165.00 £33.00 £198.00
Boiler Service £65.00 £13.00 £78.00
E2 (PAT inspection up to 6 appliances – additional charged at £5+VAT per appliance) £75.00 £15.00 £90.00
EICR (up to 10 circuits with additional circuits being charged @ £15+VATT per circuit) £150.00 £30.00 £170.00
G2 (Gas safety inspection, up to 3 gas appliances – additional appliances charged @ £10.00+VAT per appliance £75.00 £15.00 £90.00
GB2 (Gas safety + boiler service) £120.00 £24.00 £144.00
LPP/PSPP (G2,E2 + BS) £150.00 £30.00 £180.00

SERVICE PRICE +VAT @ 20% TOTAL
Intensive deep Clean up to 3 bedrooms £255.00 £51.00 £356.00
Intensive Deep Clean 4+ Bedrooms £375.00 £75.00 £430.00
Light Clean up to 3 bedrooms £99.00 £19.80 £118.80
Light Clean 4+ bedrooms £175.00 £35.00 £205.00
Full Carpet cleaning service up to 3 bedrooms £150.00 £30.00 £180.00
Full carpet cleaning 4 + bedrooms £205.00 £41.00 £246.00
Garden clear up £80.00 £16.00 £96.00
Patio and Drive clean Subject to individual quote
House Clearance £100.00 £20.00 £120.00
Gutter maintenance £150.00 £30.00 £170.00
Window Cleaning Service £55.00 £11.00 £66.00
Removal Service Subject to individual quote
Painting and Decorating Service Subject to individual quote
Supply and fit smoke alarm £30.00 £6.00 £36.00
Full photographic Inventory up to 3 bedrooms £150.00 £30.00 £180.00
Full photographic inventory 4 bedrooms plus £195.00 £39.00 £234.00
Retake of photographic inventory up to 3 bedrooms £80.00 £16.00 £96.00
Retake of photographic inventory up to 4 bedrooms plus £110.00 £22.00 £132.00
Overseeing refurbishment of property 10% of the cost +VAT
Repair and payment on behalf of landlord 10% of the cost +VAT
Vacant Property service £84.00 per visit £16.80 £100.80
Rent guarantee £75.00 £15.00 £90.00
Re-letting (new tenant) £80.00 £16.00 £96.00
AST renewal of existing tenant £50.00 £10.00 £60.00
AST of new tenant £200.00 £40.00 £240.00
Termination Fee – termination during existing tenancy, 28 days notice required £500.00 £100.00 £600.00
Registration of Deposit scheme (tenant find only) £25.00 £5.00 £30.00
Additional property check (rent collect/tenant find only) £45.00 £9.00 £56.00
Wait at property for LL appointed contractor £60.00 per hour, half thereafter £12.00 £75.00
Rent collection only 12% monthly rent +VAT
Key replacement/ key cutting £5.00 per key £1.00 £6.00
Service of notices/legal documents administration charge £150.00 £30.00 £170.00
Negotiations of deductions from Deposit (not fully managed) £300.00 £60.00 £360.00

When letting your property you must ensure that it complies with certain regulations such as Gas safety, Electrical safety, Furniture & furnishings fire safety ……..

Gas Safety (Installation and Use) Regulations 1998
It is the Landlord’s responsibility to ensure that all gas appliances are maintained in good order. Gas appliances must be checked for safety on an annual basis by a Gas Safe registered engineer.
To work legally on gas appliances and installations contractors must be on the Gas Safe register. Hawkmoth thoroughly vet all contractors and any contractor instructed by Collinson Hall to carry out work on gas appliances and installations has supplied Collinson Hall with their up to date licence card.

Electrical Equipment (Safety) Regulations 1994
It is the Landlord’s responsibility to ensure that all electrical wiring, installations and appliances are regularly checked and serviced by an appropriately qualified engineer. Whilst there is not, at present, a specific statutory requirement placed upon a landlord to prove that such items are regularly checked or tested by a qualified electrical engineer, Hawkmoth strongly recommends to landlords that appropriate ongoing checks of electrical equipment should be scheduled and kept up to date.

Furniture and Furnishings (Fire) (Safety) (Amendment) Regulations 1993
It is the Landlord’s responsibility to ensure that all upholstered furniture, soft furnishings, beds, mattresses, pillows, cushions, headboards etc supplied to the property as part of the let comply with these regulations.
Exempted items are bedclothes, curtains, carpets and antique furniture manufactured prior to 1950.

Smoke Detectors Act 1991
The Department of the Environment introduced new regulations which require any new building (built after June 1992) to have smoke detectors installed. If your property was built after this date mains operated smoke detectors must be fitted on each floor. Hawkmoth recommends that Landlords provide good quality smoke detectors fitted to each floor regardless of the age of the property.

Housing Act 2004 Implementation – Houses in – Properties with multiple occupants (three or more) may be subject to HMO licensing. It is the Landlord’s responsibility to apply for registration by the Council or licensing of their property if necessary.

Multiple Occupation
The Housing Act 2004 introduced a new definition of a House in Multiple Occupation (HMO) from 6th April 2006 in England and 30th June 2006 in Wales. If you let a property which is one of the following types it is an HMO:
· An entire house or flat which is let to 3 or more tenants who form 2 or more households and who share a kitchen, bathroom or toilet.
· A house which has been converted entirely into bed-sits or other non-self-contained accommodation and which is let to 3 or more tenants who form two or more households and who share kitchen, bathroom or toilet facilities.
· A converted house which contains one or more flats which are not wholly self-contained (i.e. the flat does not contain within it a kitchen, bathroom and toilet) and which is occupied by 3 or more tenants who form two or more households.
· A building which is converted entirely into self-contained flats if the conversion did not meet the standards of the 1991 Building Regulations and more than one-third of the flats are let on short-term tenancies.
· In order to be an HMO the property must be used as the tenants’ only or main residence and it should be used solely or mainly to house tenants. Properties let to students and migrant workers will be treated as their only or main residence and the same will apply to properties which are used as domestic refuges.

Energy Performance Certification
Since 1st October 2008, it is compulsory that every rented property must have an Energy Performance Certificate. This must be issued by a qualified and accredited assessor in an independent manner. Once produced an EPC is valid for ten years. The certificate is accompanied by recommendations on how to improve energy efficiency. These do not have to be implemented. This has been implemented into law in England and Wales by the Energy Performance of Buildings Regulations (2007/991).

Tenancy Deposit Protection
From 6th April 2007 legislation came into effect requiring the landlord or the landlord’s agent to safeguard the tenants security deposit in an approved tenancy deposit scheme. Collinson Hall are a members of the Tenancy Deposit Scheme, which is administered by The Dispute Service Ltd. For all Assured Shorthold Tenancies where we hold the deposit, it will be protected by this scheme. For more information about The Dispute Service please visit www.thedisputeservice.co.uk

* The above summary is not exhaustive and you are strongly recommended to read the detail of all Regulations yourself and take professional advice if in doubt.
Whilst the above information is provided in good faith, Hawkmoth Property cannot guarantee its total accuracy and if you have any doubts you must rely only upon independent legal advice.

CONTEXT
Under Section 22 of the Immigration Act 2014 a landlord must not authorise an adult to occupy property as their only or main home under a residential tenancy agreement unless the adult is a British citizen, or European Economic Area (EEA) or Swiss national, or has a Right to Rent in the UK.

THE CHANGES
The law introduces a requirement from 1 February 2016 for all landlords of private rental …….

CONTEXT
Under Section 22 of the Immigration Act 2014 a landlord must not authorise an adult to occupy property as their only or main home under a residential tenancy agreement unless the adult is a British citizen, or European Economic Area (EEA) or Swiss national, or has a Right to Rent in the UK.

THE CHANGES
The law introduces a requirement from 1 February 2016 for all landlords of private rental accommodation in England to carry out Right to Rent checks for new tenancy agreements to determine whether occupiers aged 18 and over have the right to live in the UK legally.

IMPACT
Landlord’s can be fined up to £3,000 per occupier if they rent a property to someone who isn’t allowed to stay in the UK and are unable to show that they have checked their Right to Rent.
Landlord’s can also be fined if they make a follow up check and don’t make a report to the Home Office saying that a tenant’s stay has run out or fail to make a follow up check on a tenant who has a time limited permission to stay in the UK: www.gov.uk/penalties-illegal-renting

When you instruct Hawkmoth Property to find you a tenant, you can rest assured that any tenant we approve for a tenancy will have undergone the appropriate checks to confirm they have the correct visa or documentation required to rent in the UK.